Pheil: Working better in Word: Duplicating those fancy styles |

Pheil: Working better in Word: Duplicating those fancy styles

Let’s pretend you’re looking at a Word document on your computer screen right now. On the page are two paragraphs.

The top paragraph (let’s call it “Paragraph A” for kicks) is pretty darn boring. Black text. Standard size 12 font. Good ol’ Times New Roman font. We’re talking default and boring.

But, look at that second paragraph below Paragraph A (yep, you got it, we’re going to call this paragraph “Paragraph B”). Paragraph B is all fancy-like. The font is Century Gothic. The text is a beautiful cerulean blue. The font size is TWICE the size of Paragraph A, clocking in at a whopping size 24. Plus it’s bold and italicized. Nice.

So here’s my question for you: Do you know how, in a matter of seconds, you can have Paragraph A looking exactly like oh-so-pretty Paragraph B? (Or, I suppose if you’re on the conservative side, I could ask you: Do you know how, in a matter of seconds, you can have Paragraph B looking like Paragraph A?)

In other words, do you know how to make one chunk of text (whether word, sentence, paragraph or groups of paragraphs) look exactly like another chunk of text?

If you answered yes, I give you a virtual high five. You’re ahead of the curve. It’s now time for you to move on to the next article here in the Summit Daily. I’ve got nothing new for you here.

If you answered no, read on; you’re going to love this. It may look like a lot of steps at first, but after following these instructions once, you’ll find this trick takes a matter of seconds and just a few keystrokes to complete. It truly is as easy as cake.

To make one chunk of text look like another, here’s all you need to do:

1) With either your mouse or your keyboard, select (highlight) the chunk of text that has the style you’d like to duplicate.

2) Leave the text highlighted. Now hit Ctrl + Shift + C on your keyboard. Hit them in that order and don’t release the Ctrl or Shift keys until after you’ve hit the C key. (Use the Option button instead of Ctrl if you’re on a Mac.)

3) Now go and select/highlight the entire chunk of text to which you want to apply that nice style.

4) Leave the new text highlighted and hit Ctrl + Shift + V on your keyboard.

Check it out.

How cool is that?

Erin Pheil is the owner of TimeForCake Creative Media—the Web Strategy company voted #1 in Best of Summit. Visit the timeforcake website at or email Erin at

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